This Is to Inform You is a professional phrase commonly used in formal emails, business communication, and official notices.
Whether you are writing a professional email, sending an official announcement, or sharing an important business update, the phrase This Is to Inform You helps establish a formal and respectful tone from the beginning. It is widely used in corporate communication, educational institutions, and customer service because it clearly signals that valuable information is about to follow. Using this expression correctly improves clarity, strengthens professionalism, and ensures your message is understood without creating confusion or misunderstanding among the recipients.
Understanding how and when to use This Is to Inform You can significantly improve your writing skills and business communication. Although the phrase is highly effective in formal situations, it should be used with the right context to maintain a natural and engaging tone. Learning suitable professional alternatives, proper email etiquette, and practical usage examples allows you to communicate with greater confidence. Mastering this expression enhances workplace communication, builds credibility, and helps you deliver important messages in a clear, polite, and professional manner.
What Does “This Is to Inform You Professionally” Mean?
The phrase “this is to inform you professionally” is used when sharing important information in a formal setting. It helps communicate updates, decisions, announcements, changes, or instructions while maintaining a respectful and professional tone.
When to Use “This Is to Inform You Professionally”
You can use this phrase when:
- Sharing company updates
- Announcing policy changes
- Informing clients about decisions
- Sending official notifications
- Communicating workplace information
- Providing important project updates
Why Do We Need to Use This Phrase?
Professional communication requires clarity and respect. Using phrases similar to “this is to inform you professionally” helps:
- Maintain professionalism
- Avoid misunderstandings
- Deliver information clearly
- Build trust and credibility
- Create a respectful workplace atmosphere
Pros and Cons of “This Is to Inform You Professionally”
| Pros | Cons |
| Professional and clear | Can sound overly formal |
| Easy to understand | May feel impersonal |
| Suitable for official communication | Repetitive if used frequently |
| Maintains professionalism | Less conversational |
1. Please Be Advised
Scenario: Informing employees about schedule changes.
Examples:
- Kindly be advised that tomorrow’s meeting starts thirty minutes earlier.
- Please be advised that office hours will change next month.
- Note that project deadlines have been adjusted due to requirements.
- Understand that maintenance work may affect network availability today.
- Remember that updated guidelines take effect beginning next week.
Tone: Formal and professional.
Explanation: This phrase is commonly used in business communication to draw attention to important information while maintaining a respectful tone.
When to Use: Official notices, announcements, and policy updates.
2. Please Note That
Scenario: Sharing important project details.
Examples:
- Please note that all reports are due by Friday.
- Kindly note that registration closes at noon tomorrow.
- Remember that attendance is mandatory for this training session.
- Take note that revised documents are available online now.
- Understand that changes have been approved by management.
Tone: Professional and straightforward.
Explanation: It politely highlights important information and ensures readers pay attention to specific details.
When to Use: Emails, memos, and workplace updates.
3. I Would Like to Inform You
Scenario: Announcing a departmental update.
Examples:
- I would like to inform you about recent staffing changes.
- Today, I would like to inform you regarding schedule updates.
- Additionally, I would like to inform you about policy revisions.
- Kindly, I would like to inform you of upcoming events.
- Formally, I would like to inform you about project progress.
Tone: Polite and professional.
Explanation: This phrase creates a courteous introduction before delivering important information.
When to Use: Formal emails and business correspondence.
4. I Am Writing to Let You Know
Scenario: Informing a client about a project update.
Examples:
- I am writing to let you know project completion succeeded.
- Today, I am writing to let you know changes occurred.
- Kindly, I am writing to let you know updated timelines.
- Additionally, I am writing to let you know new procedures.
- Formally, I am writing to let you know service updates.
Tone: Friendly yet professional.
Explanation: It feels more personal while maintaining professionalism.
When to Use: Client communications and update emails.
5. We Would Like to Notify You
Scenario: Company announcement.
Examples:
- We would like to notify you about system maintenance.
- Today, we would like to notify you of schedule changes.
- Kindly, we would like to notify you regarding policy updates.
- Additionally, we would like to notify you about new services.
- Formally, we would like to notify you of upcoming events.
Tone: Formal and official.
Explanation: Suitable for group communications and organizational announcements.
When to Use: Company-wide messages and customer notices.
6. For Your Information
Scenario: Sharing relevant information.
Examples:
- For your information, the contract has been approved today.
- Kindly note, for your information, delivery dates were updated.
- Additionally, for your information, the meeting venue changed.
- Please remember, for your information, support hours extended.
- Today, for your information, new guidelines were published.
Tone: Neutral and informative.
Explanation: A simple way to share information without sounding too formal.
When to Use: Informational emails and updates.
7. Kindly Be Informed
Scenario: Policy notification.
Examples:
- Kindly be informed that parking rules have changed recently.
- Please be informed that system upgrades begin tomorrow morning.
- Note that all employees must complete training this week.
- Understand that revised procedures are now officially effective.
- Remember that updated documents are available on the portal.
Tone: Formal and respectful.
Explanation: Often used in official notices and formal communication.
When to Use: Corporate announcements and official notices.
8. This Is to Notify You
Scenario: Formal notice.
Examples:
- This is to notify you about upcoming maintenance activities.
- Today, this is to notify you regarding operational changes.
- Kindly, this is to notify you of revised deadlines.
- Formally, this is to notify you about policy amendments.
- Additionally, this is to notify you of service updates.
Tone: Formal and direct.
Explanation: Clearly communicates official information.
When to Use: Formal notifications.
9. We Wish to Inform You
Scenario: Customer communication.
Examples:
- We wish to inform you that services resume tomorrow.
- Kindly, we wish to inform you about updated procedures.
- Today, we wish to inform you regarding policy changes.
- Additionally, we wish to inform you of new offerings.
- Formally, we wish to inform you about schedule revisions.
Tone: Courteous and professional.
Explanation: Creates a respectful and polished message.
When to Use: Business emails and announcements.
10. I Would Like to Bring to Your Attention
Scenario: Highlighting an important issue.
Examples:
- I would like to bring to your attention policy updates.
- Today, I would like to bring to your attention concerns.
- Kindly, I would like to bring to your attention revisions.
- Additionally, I would like to bring to your attention findings.
- Formally, I would like to bring to your attention recommendations.
Tone: Professional and attentive.
Explanation: Emphasizes information that requires attention.
When to Use: Reports and important updates.
11. We Are Pleased to Inform You
Scenario: Sharing positive news.
Examples:
- We are pleased to inform you your request succeeded.
- Happily, we are pleased to inform you of approval.
- Delightedly, we are pleased to inform you about promotion.
- Excitedly, we are pleased to inform you regarding acceptance.
- Gladly, we are pleased to inform you of success.
Tone: Positive and professional.
Explanation: Best for delivering favorable news.
When to Use: Approvals, promotions, and achievements.
12. I Am Reaching Out to Inform You
Scenario: Client communication.
Examples:
- I am reaching out to inform you about updates.
- Today, I am reaching out to inform you of changes.
- Kindly, I am reaching out to inform you regarding schedules.
- Additionally, I am reaching out to inform you about procedures.
- Formally, I am reaching out to inform you of revisions.
Tone: Professional and approachable.
Explanation: Sounds modern and conversational.
When to Use: Emails and client updates.
13. This Serves as Notice
Scenario: Official notification.
Examples:
- This serves as notice regarding policy modifications effective immediately.
- Today, this serves as notice about updated workplace procedures.
- Kindly, this serves as notice concerning revised operational guidelines.
- Additionally, this serves as notice for upcoming maintenance activities.
- Formally, this serves as notice regarding schedule adjustments.
Tone: Official and authoritative.
Explanation: Common in legal and formal business communication.
When to Use: Formal notices and legal correspondence.
Read More:25 Other Ways to Say ‘I Wish You the Best Professionally’ (With Examples)
14. Please Take Note
Scenario: Important reminder.
Examples:
- Please take note of revised submission deadlines this month.
- Kindly take note that office access rules changed.
- Remember to take note of updated project requirements.
- Carefully take note of instructions provided during training.
- Today, please take note of schedule modifications announced.
Tone: Direct and professional.
Explanation: Encourages readers to pay close attention.
When to Use: Reminders and important announcements.
15. We Would Like to Make You Aware
Scenario: Informing stakeholders.
Examples:
- We would like to make you aware of changes.
- Today, we would like to make you aware regarding updates.
- Kindly, we would like to make you aware of policies.
- Additionally, we would like to make you aware about procedures.
- Formally, we would like to make you aware of revisions.
Tone: Professional and informative.
Explanation: Useful for increasing awareness without sounding overly formal.
When to Use: Stakeholder communication.
16. Allow Me to Inform You
Scenario: Sharing important company updates with employees.
Examples:
- Allow me to inform you that training begins next Monday.
- Kindly, allow me to inform you about recent policy updates.
- Today, allow me to inform you regarding schedule adjustments.
- Additionally, allow me to inform you of new workplace guidelines.
- Formally, allow me to inform you about project developments.
Tone: Respectful and professional.
Explanation: This phrase sounds courteous and polished. It shows respect to the recipient while introducing important information in a professional and thoughtful manner.
When to Use: Formal emails, announcements, and workplace communications.
17. I Wish to Notify You
Scenario: Delivering an official notice.
Examples:
- I wish to notify you that procedures have changed recently.
- Kindly, I wish to notify you regarding updated regulations.
- Today, I wish to notify you about important schedule revisions.
- Additionally, I wish to notify you of service improvements.
- Formally, I wish to notify you concerning operational updates.
Tone: Formal and authoritative.
Explanation: This phrase conveys professionalism and seriousness. It is often used when communicating official information that requires attention.
When to Use: Official notices, corporate communications, and policy updates.
18. We Are Writing to Inform You
Scenario: Sending a formal business email.
Examples:
- We are writing to inform you about upcoming changes.
- Today, we are writing to inform you of revised timelines.
- Kindly, we are writing to inform you regarding policy updates.
- Additionally, we are writing to inform you about new procedures.
- Formally, we are writing to inform you of schedule adjustments.
Tone: Professional and straightforward.
Explanation: This phrase clearly states the purpose of the communication and is commonly used in professional correspondence.
When to Use: Business emails, client notifications, and company announcements.
19. Please Be Aware That
Scenario: Highlighting important information.
Examples:
- Please be aware that maintenance may affect system access.
- Kindly be aware that deadlines have been updated recently.
- Remember to be aware that policies changed this month.
- Today, please be aware that schedules were adjusted.
- Additionally, please be aware that procedures are now revised.
Tone: Professional and cautionary.
Explanation: This phrase helps emphasize information that readers should pay close attention to, especially when changes or potential issues exist.
When to Use: Warnings, reminders, and operational updates.
20. I Wanted to Let You Know
Scenario: Sharing information in a friendly professional setting.
Examples:
- I wanted to let you know the project was approved.
- Today, I wanted to let you know about upcoming changes.
- Kindly, I wanted to let you know regarding schedule updates.
- Additionally, I wanted to let you know of policy revisions.
- Personally, I wanted to let you know about recent progress.
Tone: Friendly and conversational.
Explanation: This phrase feels more personal while remaining professional. It helps create a warm and approachable tone.
When to Use: Team communication, client updates, and workplace emails.
21. We Would Like to Share
Scenario: Announcing new developments.
Examples:
- We would like to share exciting updates with everyone.
- Today, we would like to share recent project achievements.
- Kindly, we would like to share important company news.
- Additionally, we would like to share revised operational procedures.
- Formally, we would like to share updates regarding services.
Tone: Positive and collaborative.
Explanation: This phrase creates a welcoming atmosphere and encourages engagement while communicating important information.
When to Use: Company announcements, newsletters, and team updates.
22. I Am Happy to Inform You
Scenario: Delivering good news.
Examples:
- I am happy to inform you your application succeeded.
- Delightedly, I am happy to inform you of approval.
- Gladly, I am happy to inform you about promotion opportunities.
- Today, I am happy to inform you regarding acceptance.
- Excitedly, I am happy to inform you of achievements.
Tone: Positive and encouraging.
Explanation: This phrase adds enthusiasm and warmth when delivering favorable information.
When to Use: Approvals, promotions, achievements, and successful outcomes.
23. This Is to Update You
Scenario: Providing progress updates.
Examples:
- This is to update you on project developments.
- Today, this is to update you regarding timeline changes.
- Kindly, this is to update you about recent progress.
- Additionally, this is to update you on operational improvements.
- Formally, this is to update you concerning policy revisions.
Tone: Professional and informative.
Explanation: This phrase is concise and direct, making it ideal for status reports and progress communications.
When to Use: Project updates, reports, and follow-up emails.
24. I Would Like to Share
Scenario: Communicating valuable information.
Examples:
- I would like to share important findings from research.
- Today, I would like to share updates regarding operations.
- Kindly, I would like to share recent project achievements.
- Additionally, I would like to share policy improvement suggestions.
- Formally, I would like to share information about procedures.
Tone: Professional and collaborative.
Explanation: This phrase feels inclusive and encourages open communication while maintaining professionalism.
When to Use: Meetings, presentations, reports, and team discussions.
25. We Are Glad to Inform You
Scenario: Announcing positive outcomes.
Examples:
- We are glad to inform you your request succeeded.
- Happily, we are glad to inform you of approval.
- Today, we are glad to inform you regarding acceptance.
- Additionally, we are glad to inform you about achievements.
- Delightedly, we are glad to inform you of successful completion.
Tone: Positive and professional.
Explanation: This phrase communicates good news with warmth and appreciation while maintaining a professional tone.
When to Use: Success announcements, approvals, and customer communications.
Quick Comparison Table
| Phrase | Tone | Best For | Avoid In |
| Please Be Advised | Formal | Official notices | Casual chats |
| Please Note That | Professional | Reminders | Friendly conversations |
| I Would Like to Inform You | Polite | Business emails | Informal messages |
| We Would Like to Notify You | Official | Company announcements | Personal communication |
| For Your Information | Neutral | Updates | Urgent notices |
| Kindly Be Informed | Formal | Corporate notices | Casual emails |
| We Are Pleased to Inform You | Positive | Good news | Negative announcements |
| This Is to Update You | Professional | Progress reports | Personal texts |
FAQs
1. What does This Is to Inform You mean?
This Is to Inform You is a formal expression used to introduce important information in professional emails, official letters, and business communication. It prepares the reader for the message that follows in a respectful and professional manner.
2. Is This Is to Inform You appropriate for business emails?
Yes, This Is to Inform You is widely accepted in business emails, corporate communication, and official notices. It helps maintain a professional tone while delivering updates, announcements, or important decisions.
3. Can I use an alternative to This Is to Inform You?
Absolutely. Common professional alternatives include Please Be Advised, Kindly Note, We Would Like to Inform You, Please Be Informed, and For Your Information. The best choice depends on the context and level of formality.
4. When should I use This Is to Inform You?
Use This Is to Inform You when sharing official updates, policy changes, meeting notifications, company announcements, academic notices, or any communication that requires a clear and professional introduction.
5. Is This Is to Inform You too formal?
While This Is to Inform You is considered a formal phrase, it remains suitable for professional communication. For casual conversations or friendly emails, a simpler and more conversational opening may be a better choice.
Conclusion
Using This Is to Inform You correctly can make your professional communication more effective, organized, and respectful. Whether you are writing a business email, official notice, or formal letter, this phrase helps introduce important information with clarity and confidence while maintaining the appropriate level of professionalism.
By understanding its proper usage, exploring professional alternatives, and following email etiquette, you can improve your business writing skills and communicate more effectively. Choosing the right words strengthens credibility, enhances workplace communication, and ensures your message leaves a positive and professional impression on every reader.
